Job details: |
My client, a global financial services firm based in Northampton, is currently seeking a PA to support their Commercial Management Team in Procurement and Sourcing. Duties and Responsibilities: - Undertake PA tasks required for smooth running of the London Strategic Sourcing team.
- Diary management for Head of Client Relationship Management, Head of Supplier Relationship Management and Head of Category.
- Ensure papers are co-ordinated in preparation for meetings and to meet deadlines.
- Arrange/resolve priorities re meetings/diary conflicts and ensure briefing to direct manager of key issues, sensitivities and matters arising to keep manager fully informed of key issues.
- Risk reporting - Support the co-ordination and collation of data for risk reporting (own the manual data collection and consolidation that is required to deliver the weekly/monthly/quarterly reporting).
- Data management – Maintain Master Supplier List Database for global supplier portfolio (Linkage with US, UK and Germany). Maintain and update all data relating to changes in the supply base (addition of new suppliers, deletion of exited suppliers, changes in supplier categorisation, changes in supplier owners, updating spend etc).
- Monthly Reporting – monthly MI coordination with all key functional owners within CRM Team.
- Project support – support with analytics and presentation preparation.
- Create and maintain records and filing systems, which might include confidential / sensitive information.
- Assisting with projects including Tenders / RFP’s / Contracts.
- Interface/Communicate with senior exec managers and support teams.
- Minute and action taking at important meetings.
- Managing diary and invites for the Forums and meetings.
- Make appointments, travel, accommodation and itineraries under own initiative. Organise a wide range of meetings and functions. Act upon telephone calls according to urgency and importance, referring to Manager/Team only when essential.
- Booking travel for Head of & team. Liaise with internal/external contacts arranging suitable dates, locations, availability of personnel, agreeing costings etc.
- Induction: Manage all administration associated with new hires directly within the Global Sourcing team.
Skills: - Fast and accurate keyboard skills.
- Able to communicate effectively, both orally and in writing, with clients, customers and colleagues.
- Good level of planning and organisation skills – must be able to deal with competing priorities and change in fast paced environment.
- Excellent time management skills.
- Good numeracy needed for budget figures/expenses.
- A good level of literacy and accuracy is required.
- Logical decision making, effective listening and utmost professionalism.
- Advanced knowledge of MS Word, MS Excel & MS PowerPoint.
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