Job details: |
My client, a mid sized law firm based in the City, is currently seeking a Legal Secretary to support a Partner and their team within Estates and Private Property The successful candidate will have extensive legal secretarial experience in a similar team and will have ideally had exposure within the following areas: - Sales and purchases.
- Property and portfolio management (UK and overseas).
- Mortgages and lending.
- Rural and agricultural affairs.
- Auctions and tenders.
- Property development.
- Property related taxation.
- Property litigation and dispute resolution.
- The chosen candidate will be extremely organised, motivated and proactive, displaying outstanding attention to detail and the ability to multitask with ease.
Responsibilities: - High levels of client liaison, contact and interaction.
- Dealing with and screening calls, delivering a positive client experience.
- Acting as liaison for clients and colleagues who interact with the partner.
- Proactive management of partners workloads.
- Providing PA support, managing files and correspondence.
- Highly proactive and responsive diary management as well as preparing reports and presentations.
- Organising lunches, making travel arrangements, scheduling meetings as well as preparing materials for conference events and seminars.
- Management of emails/correspondence, as directed.
- Copy typing, drafting letters and responses (often without supervision).
- Document amendments, formatting and proofreading.
- Providing full secretarial and administrative support.
- Building and maintaining knowledge of clients and their matters and the work in general.
- Ensuring that files are kept up to date.
- Dealing with time sheets.
- Assisting all members of the department where possible.
- Ability to work to tight deadlines and often under pressure when transactions have to be completed in a short period of time.
Education and Qualifications: - Formal secretarial training is desirable but not essential.
- Experience of working in a City/ West End law firm in a similar department.
Skills and Experience: - Strong client relationship skills.
- Extensive diary management, planning and organisational skills.
- Advanced knowledge of Word, Excel, PowerPoint, Outlook and Internet.
- Fast, accurate typing with good grammar and spelling.
Person Specification: - Proactive team player with an enthusiastic manner, who takes a flexible, ‘can-do’ approach to work.
- Confident in working autonomously/independently to meet ever-changing deadlines.
- Superb communication and presentation skills.
- Excellent telephone manner.
- Possess the ability to deal with confidential information and exercise discretion.
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