PA to Head of Business Development (Law Firm)

My client, a top law firm based in the City, are currently recruiting a PA to support their Head of Business Development.

As PA to the Head of Business Development, you will be a key member of the team, providing a high level of support through events and diary management, management of e-mails, letters, reports, minutes, pitches and presentations.

You must have supported at a senior level within a Marketing or Business Development capacity in a law firm.

In addition to PA experience, candidates must have proven project/event management experience to assist with a variety of BD projects. This is a very varied role with the opportunity to manage your own projects, and a background in marketing or the legal sector would therefore be preferred. The role will involve interfacing with heads of department and senior partners across the firm therefore confidence and excellent communication skills on all levels are essential.

Main Responsibilities:

• Handle internal and external telephone calls, screening where necessary, dealing with enquiries in a proactive manner.
• Develop a comprehensive and up to the minute knowledge of all marketing and business development activity in order to remind and prompt the Head on all current priorities,  providing all the required information for necessary action.
• Provide full secretarial, administrative and personal support to the Head using all available technology and systems to provide first class support.
• Full diary management.
• Assist with organizing events, parties, conferences and seminars.
• Assist with the production of pitch documentation, presentations and marketing materials.
• Undertake research into clients and prospects, producing accurate and informative reports.
• Invoice processing and budget reporting.
• Undertake prompt and accurate data inputting / updates to the marketing database (Interaction), the website and any other relevant marketing knowledge base.

Person Specification/Required Skills:

• You will ideally be educated to A-level standard, or the equivalent, with Microsoft Office skills, including Excel and advanced PowerPoint with a natural aptitude for learning new systems.
• You will be well organised, a self-motivated team player who is confident and flexible with the demonstrated ability to establish a strong rapport with senior management.
• Previous PA experience in a marketing/ BD department in a city law firm.
• DTP experience, ideally In- Design and Photo Shop.
• Marketing database experience, ideally Interaction.
• Able to work on your own initiative to tight deadlines, juggling multiple responsibilities, prioritising projects effectively.
• Strong verbal and written communication skills.
• Remains calm and focused under pressure and is prepared to go the extra mile.