Job details: |
My client, a top Law firm based in Holborn, is currently seeking a Legal Secretary to support a Partner and 3 fee earners in their Corporate department. You will be expected to provide an extremely high level of professional secretarial support to the team. The chosen candidate will be extremely organised, motivated and proactive, displaying outstanding attention to detail and the ability to multitask with ease. Duties and Responsibilities: - Fast and accurate audio and copy typing using Word and document management system.
- Amending of documents as required.
- Opening and distribution of post. Photocopying, faxing and distributing information.
- Liaison with other members of the firm, clients and third parties in an efficient and courteous manner.
- Passing on all relevant messages to fee-earners in a timely manner.
- Building and maintaining knowledge of clients and their matters and the work in general.
- Maintaining an effective filing system and ensuring filing is kept up to date on a daily basis. Ensuring files are tidy to enable retrieval of requested files and documents with minimum delay.
- Keeping copies of everything and filing all emails and other correspondence in date and time order.
- Completion of file closure forms and retention of a copy of the form, filed appropriately on the closure list.
- Regular weeding and archiving of files and lodging of documents and certificates in Records and recalling them as required.
- Maintaining a central file of bills and supporting credit control with payment of bills.
- Maintaining appointments and Outlook scheduler, arranging meetings and in-house lunches as appropriate and other administrative duties as necessary.
- Supporting larger team by assisting in any overflow of outstanding secretarial work.
Education and Qualifications: - Qualified to GCSE standard, grade C (or equivalent) at Mathematics and English essential.
- Formal secretarial training is desirable but not essential.
Skills and Experience: - Fast, accurate typing (audio and copy) with excellent grammar and spelling.
- Excellent telephone manner and communication skills.
- Excellent knowledge of Word, Excel, PowerPoint, Outlook and Internet.
- Excellent diary management, planning and organisational skills.
- Ability to handle multiple requests and prioritise as well as lend support to the larger team.
Person Specification: - Good command of the English language and a pleasant manner generally.
- Confident with good communication skills.
- Excellent organisational methods with the ability to prioritise work.
- Ability to work without supervision and to use initiative to ensure tasks are completed.
- Ability to work effectively under pressure and deal with demanding and sometimes difficult clients.
- Team player with an enthusiastic manner.
- Good attendance record.
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