Team Secretary/PA

My client a medium sized Engineering firm based in the City are looking for a Secretary to support a team of Engineers. This is a busy role, with lots of pressure and constant deadlines, where no two days are the same. It would suit someone who is looking for a secretarial role with a difference.

The candidate MUST have an eye for detail, be a quick learner and an expert on all Microsoft packages.

Duties include:

Administration/ Secretarial support:

• Secretarial support to the Engineers.
• Arranging national travel/meetings and accommodation arrangements.
• Preparing papers/ meeting minutes and information for meetings arranged.
• Type, edit and format letters, reports, tender specifications and other documents using Microsoft Word and Excel, PowerPoint and Adobe Frame for Engineers and Directors, to meet company presentation standards.
• Organising lunches, teas/ coffee when colleagues have internal meetings.
• Ensuring adequate consumable supplies for the office (stationary, printer cartridges etc).
• Converting documents into PDF format using Adobe Acrobat.
• Proof reading documents.
• Printing, scanning and photocopying documents to various printers, including a plotter and using various medium such as CD labels and letter headed paper.
• Wire binding reports and specifications.
• Filing, faxing, photocopying.
• Reception cover when needed; answer the telephone, forward any messages, greet clients, book meeting rooms, organise couriers and frank post.