Legal Secretary- Probate, Estates and Planning

My client, a medium sized leading law firm based in the Holborn area, is currently looking for a one to one Legal secretary to join their Probate team. It would be advantageous if you had Deceased Estates experienced.

You will be expected to provide a high level of professional secretarial support to a high profile Legal Executive.

This role is exciting as you will have the chance to put new processes and procedures in place. This is an extremely busy role and it is not your typical secretarial position as there is no diary management or arrangement of travel BUT you are involved in all aspects of Probate administration and client management.

For this role you MUST be confident to talk to strangers.

The chosen candidate will be extremely organised, motivated and proactive, displaying outstanding attention to detail and the ability to multitask with ease.

Responsibilities:

• High levels of client liaison, contact and interaction.
• Dealing with and screening calls, delivering a positive client experience.
• Acting as liaison for clients and colleagues who interact with the partner.
• Taking on investigative work and researching information on properties using the internet and over the phone.
• Putting reports together for the team.
• Calling agents.
• Putting information together for advertising agencies and Liaising with them about property adverts.
• Proactive management of partner’s workloads.
• Managing files and correspondence.
• Management of emails/correspondence, as directed.
• Copy typing, drafting letters and responses (often without supervision).
• Providing full secretarial and administrative support.
• Building and maintaining knowledge of clients and their matters and the work in general.
• Ensuring that files are kept up to date.
• Dealing with time sheets.
• Ability to work to tight deadlines and often under pressure when transactions have to be completed in a short period of time.